Job Description

Essential Qualifications/Experience:

• Experience working in an international military or governmental agency protocol environment.
• Experience on major joint or international military staff supporting high-level events such as conferences, exercises, seminars, ceremonies, and VIP visits.
• Familiarity with military or governmental protocol standards .
• Excellent organizational and communication skills.
• Proven ability to manage complex schedules for senior leadership.
• Hands-on experience with electronic registration platforms like Cvent .
• Experience managing protocol software tools such as SocialTables .
• Experience in creating seating plans using tools like AutoCAD .
• Database management experience using platforms like Microsoft Access .
• A college degree or equivalent national academic qualification is required.
• (5 years of professional or military experience in protocol roles may substitute for a degree.)
• Certification in external protocol courses is desirable but not essential.

Desirable Qualifications/Experience:

• Ability to work independently and manage multiple tasks with minimal supervision.
• Professional demeanor, strong interpersonal skills in a multicultural environment.
• Advanced knowledge of word processing, spreadsheet, project management, and graphic design software.
• Formal training such as a Protocol Officer Course or equivalent.
• Training or experience in Portfolio, Programme, and Project Management (P3) is an advantage.
• Previous experience supporting high-ranking military officers or government executives.
• Additional language skills, particularly in French , are desirable.
• Willingness to work flexible hours, including evenings and weekends, often on short notice.
• Attendance at an official protocol training course (sponsored) is mandatory within the first six months of employment.

Duties and Responsibilities:

• Serve as the primary liaison with local authorities and external organizations.
• Develop, maintain, and manage the VIP database.
• Plan, coordinate, and execute all conferences, exercises, seminars, ceremonies, and VIP visits.
• Personally meet and escort distinguished visitors and dignitaries as needed during their visits.
• Create and manage detailed schedules of events, including briefings, luncheons, official tours, accommodations, and transportation arrangements.
• Advise and provide training on customs, diplomatic formalities, precedence, and etiquette.
• Support the organization and execution of official ceremonies, including National Day celebrations and military ceremonial support.
• Maintain comprehensive biographies of senior officials and visiting dignitaries.
• Act as a subject matter expert on protocol planning software applications and event support systems.

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